finance monthly » Uncategorized

NOVEMBER 2009

financemonthly — Thu, 05 Nov 2009 23:44:46 +0000

www.wesleyan.edu/finance/financeDept

wfs.blogs.wesleyan.edu

Important Reminders
1. WFS Chargeback Journals and Other Journal Prefixes
2. Interfund Journal Lines
3. WFS Review

Other News
4. Accounts Payable - Business Purpose and Itemized Receipts
5. Purchasing News
6. Purchasing Card
7. Who to Contact?

1. WFS Chargeback Journals and Other Journal Prefixes
Journals with a prefix of CBK are chargeback journals. The University has various chargeback centers that process interdepartmental transfers for services. These journals are processed through an automated job and are differentiated from Smart Doc journals by the CBK at the beginning of the journal ID. Depending on certain criteria, some CBK journals are submitted to workflow (Physical plant labor, Box office charges, Events) and some are posted directly (Proshred, AV charges, International calls). For those that are submitted to workflow, the email to approve the CBK journal will come from WFSHelp, again, due to the nature of these being submitted through an automated job.

Other prefixes, and their meanings, that you will see on journal ids are:

FDX – Federal Express Charges
GMFA – Grants F & A
INF – Infinet
MIL – Millenium
PAY – Payroll
PCH – Posim/Chemistry
PIT – Posim/ITS
PSS – Posim/Scientific Support Services
TRN -ITS Training
WST – Wes Station

2. INTERFUND JOURNAL LINES
The University operates under a system of Fund Accounting. If journal lines use different funds (remember the fund number is the first three digits of the smartkey) the system will automatically create additional lines that bring the funds in balance. These lines show up with a description of “Due to/fr current” and their dollar values are included into the journal totals, thus creating the appearance of duplicating the transactions. Users do not need to be concerned with this duplication. It occurs on different accounts and does not affect budget.

3. WFS REVIEW
As more information becomes available, please be sure to review your Smartkey activity and budget. Suggested review points are as follows:

Search Journal and Voucher “Find and Existing Value” for old documents that have not been processed. You can check if you have any denied smartdocs by searching in the “Find an Existing Value” panel under the appropriate smartdoc. There is a status column with the results or you can filter the results to show only “denied” smartdocs by selecting “denied” in the status dropdown. If your voucher or PO was denied, make the appropriate changes, budget check, and resubmit. A denied smartdoc has been budget checked and therefore either encumbers or expenses the budget, it does not go away. You should not create a new smartdoc to complete the process.
Request closing of any old outstanding PO’s either through wfshelp@wesleyan.edu .
Ensure all fully approved PO’s have been dispatched.
Review Budget Overview to ensure what was expected to hit your Smartkey is accurately reflected.

4. ACCOUNTS PAYABLE – Business Purpose, Itemized Receipts and Thanksgiving Recess.

Reminder that, per the Wesleyan Travel Policy, business purpose and itemized receipts are required documentation for meal charges submitted both as an expense reimbursement or PCard charge. Business purpose support should include itineraries, conference schedules and meeting participants in addition to how it relates to Wesleyan. An example of a valid itemized receipt is attached. Simply providing the credit card receipt is not valid documentation. In addition, requests for expense reimbursement must be received within 30 days from the purchase or from the date of trip return. The IRS considers expense reimbursements as cash payments to individuals that are not taxed. Due to this tax exemption, there are documentation standards that must be met and are subject to audit.

The Accounts Payable department has a check run once a week on Fridays. All vouchers received by 4 pm on Monday, are guaranteed to be processed for payment on the following Friday check run. If time allows every effort is made to continue processing vouchers received after the deadline. Keep in mind that the net terms always determine check/ach payment date.

For accounts payable questions please contact Tammy Harley at x2843 or Janet Gyurits at x2842 or email ap@wesleyan.edu

On Thursday and Friday, November 26^th and 27^th, the University will observe the Thanksgiving Holiday. All Accounts Payable Vouchers that must be paid on Wednesday, November 25^th must be received in the Accounts Payable Inbox no later than Thursday, November 19^th, at 4:00 p.m. Any AP checks marked for pick up on November 25^th must be picked up by 12:00 noon on that day or they will be mailed to the payee.

5. PURCHASING NEWS
Olga Bookas is currently on medical leave. She will have access to email and will reply to phone messages. In her absence, Sherri Condon will assist her. Below are important vendors and their contact information in case you need to contact them:

Advanced Printing:     Mike Kalman              (860) 583-1906 x109
Crystal Rock:              John Peters                  (800) 525-0070 x7189
Ikon:    Sales Rep        Tanya Sweeney           (860) 659-1361 ext. 6706
Ikon:    Technician       Bob Moreland             (860) 234-0937
ProShred:                    David Symonds          (203) 303-8500
Sanditz Travel:            Patti Biss                     (860) 344-7033
Sprint/Nextel:              Maria Xavier               (860) 867-7164
Verizon:                      Brandon O’Dell           (860)-338-5375
WB Mason:                 Julie Bunce                  (888) 926-2766 Ext. 8103

6. PURCHASING CARD
All cardholders with Pcard activity are required to review their Pcard statement vouchers in WFS. Even though another user may prepare the submission of the voucher, cardholders are still required to be included in the workflow. Cardholders may pull up their Pcard voucher after it is processed and review their charges and “save and submit” their Pcard voucher. Or, the cardholder may be ad hoc’d into workflow. If a cardholder is ad hoc’d into workflow, please indicate in message to AP “cardholder ad hoc’d”.

Vouchers are created and are available to cardholders by searching on invoice id that begins with their email username. You will not have a voucher if you did not have any activity on the card during that billing cycle.

All Pcard vouchers for the billing cycle ending October 20^th must be submitted to workflow and approved by November 20^th.

For immediate assistance with your JPMorgan Purchasing Card, call the 24 hour Customer Service number on the back of your card (800)316-6056 or (847)488-3748 outside the U.S.

Contact pcard@wesleyan.edu for all card maintenance requests (i.e., credit limit increases/decreases, name change, address change).

7. WHO TO CONTACT
Please save these sites as favorites for quick answers to questions you might have.
Finance Office Website http://www.wesleyan.edu/finance/financeDept/
Finance Monthly Blog http://financemonthly.blogs.wesleyn.edu
New Financial System Blog http://wfs.blogs.wesleyan.edu/
Contact Information http://www.wesleyan.edu/finance/misc/contactInformation/

Email Addresses:
General Finance finance@wesleyan.edu
WFS Help wfshelp@wesleyan.edu
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu

OCTOBER 2009

financemonthly — Thu, 08 Oct 2009 01:43:23 +0000

www.wesleyan.edu/finance/financeDept

wfs.blogs.wesleyan.edu

Important Reminders
1. WFS – Training, Reporting
2. 2010 Personnel Account Codes and Benefit Rates
3. Student Recommended Payrates
4. Dining Journals

Other News
5. Accounts Payable
6. Purchasing News
7. Purchasing Card
8. Who to Contact?

1. WFS
Training - Hands on training continues. Current hands on training available is:

Tuesday, October 13, 10-11:00                 P-Cards
Thursday, October 22, 10-11:30           AP/PO Entry
Thursday, October 29, 10-11                          P-Cards

Registration is available through the ITS training link in your portfolio. If you can’t make it to a session or want a refresher, some on line training is available through UPK (User Productivity Kit) located at the bottom left of the WFS Blog.

Reporting – A new summary page is now available for all WFS Users to view budgets and actual expenditures for their smartkeys. The navigation to the page in WFS is:

Wesleyan Menu> Wesleyan Inquiry> Smartkey/Account Summary.

The link below is a PDF that explains the columns on the Smartkey/Account Summary page. This link is also available directly on the inquiry page as [Help Document].

https://wesfiles.wesleyan.edu/campus%20committees/WFS%20Implementation/Public%20WFS%20Documents/Smartkey_account_page_help.pdf

The next priority will be to create pages that will provide additional detail down to the individual transactions for the summary information that appears on this inquiry page.

2. 2010 PERSONNEL ACCOUNT CODES AND BENEFIT RATES
Note that personnel object codes were revamped for WFS accounts. It is not accurate to simply add an 8 to the FRS Personnel Codes. Attached are the revised accounts and 2010 benefit rates.

3. STUDENT RECOMMENDED PAYRATES
Effective January 1, 2010, the State of Connecticut minimum wage will increase from $8.00 to $8.25 per hour. The following table shows the new recommended student wage schedule effective January 1, 2010.

January 1, 2009	Yrs of Exp	Frosh	Sophomore	Junior	Senior
	1	$8.00	$8.00	$8.00	$8.15
	2		$8.00	$8.10	$8.25
	3			$8.20	$8.35
	4				$8.45

Grid	Yrs of Exp	Frosh	Sophomore	Junior	Senior
	1				$0.15
	2			$0.10	$0.25
	3			$0.20	$0.35
	4				$0.45

January 1, 2010	Yrs of Exp	Frosh	Sophomore	Junior	Senior
	1	$8.25	$8.25	$8.25	$8.40
	2		$8.25	$8.35	$8.50
	3			$8.45	$8.60
	4				$8.70

4. DINING JOURNALS
Dining journals charged in September can be accessed through the existing journals menu. However, please be sure to do the following on the “Find an Existing Value” screen:

Change Journal ID from “begins with” to “contains”
Enter the journal ID
Change Journal Header Status from “No Status – Needs to be Edited” to blank.
Change Source from ONL to blank.

5. ACCOUNTS PAYABLE

For accounts payable questions please contact Tammy Harley at x2843 or Janet Gyurits at x2842 or email ap@wesleyan.edu

6. PURCHASING NEWS
Olga Bookas will be out of the office on Monday, October 5th on a short medical leave. She will have access to email and will reply to phone messages. In her absence, Sherri Condon will assist her. Below are important vendors and their contact information in case you need to contact them:

Advanced Printing: Mike Kalman (860) 583-1906 x109

Crystal Rock: John Peters (800) 525-0070 x7189

Ikon: Sales Rep Tanya Sweeney (860) 659-1361 ext. 6706

Ikon: Technician Bob Moreland (860) 234-0937

ProShred: David Symonds (203) 303-8500

Sanditz Travel: Patti Biss (860) 344-7033

Sprint/Nextel: Maria Xavier (860) 867-7164

Verizon: Brandon O’Dell (860)-338-5375

WB Mason: Julie Bunce (888) 926-2766 Ext. 8103

Airport Parking Discounts

We are pleased to announce that Roncari Express Valet Parking, located at Bradley International Airport is the newest Sanditz travel partner. Wesleyan employees are now entitled to a special Sanditz rate of $7.89 per day or $47.34 per week. Please show your Wesleyan Employee ID upon check-in. Roncari is located 1 minute from the terminal, and offers 24 hours shuttle service and round the clock security on the premises. You may also enroll in their frequent parker program. Frequent parkers earn points every time they park, which are redeemable for future parking or auto services. To enroll as a frequent parker, or see a list of car care specials, visit the Roncari website at www.roncari.com or contact then at 800-555-6540.

In addition, Sanditz makes available to all Wesleyan employees two additional partners that offer a Sanditz discounted rate.

Executive Valet Parking ~ Phone: 800-218-1297
Route 75
Windsor Locks/Suffield Town Line
Rate: $5.95 per Day or $29.75 per Week

Directions:
1-91 to Exit 40. Go to Route 75 Exit. Right onto Route 75. Go 2.2 miles. Executive Valet is on the left.

FasTTrack Airport Parking ~ Phone: 800-590-6789
110 Ella Grasso Turnpike
Windsor Locks, Connecticut, 06096.
Rate: $6.50 per Day or $34.95 per Week

Directions:
1-91 to Exit 40. Take Route Exit. Right at end ramp. Proceed to first traffic light. FasTTrack Airport Parking is on left (Blue Awning)

7. PURCHASING CARD
All cardholders with Pcard activity are required to review their Pcard statement vouchers in WFS. Even though another user may prepare the submission of the voucher, cardholders are still required to be included in the workflow. Cardholders may pull up their Pcard voucher after it is processed and review their charges and “save and submit” their Pcard voucher. Or, the cardholder may be ad hoc’d into workflow. If a cardholder is ad hoc’d into workflow, please indicate in message to AP “cardholder ad hoc’d”.

All Pcard vouchers for the billing cycle ending September 20^th must be submitted to workflow and approved by October 20^th.

PCard training is available through your portfolio if you are a cardholder or reallocater.

For immediate assistance with your JPMorgan Purchasing Card, call the 24 hour Customer Service number on the back of your card (800)316-6056 or (847)488-3748 outside the U.S.

Contact pcard@wesleyan.edu for all card maintenance requests (i.e., credit limit increases/decreases, name change, address change).

8. WHO TO CONTACT
Please save these sites as favorites for quick answers to questions you might have.
Finance Office Website http://www.wesleyan.edu/finance/financeDept/
Finance Monthly Blog http://financemonthly.blogs.wesleyn.edu
New Financial System Blog http://wfs.blogs.wesleyan.edu/
Contact Information http://www.wesleyan.edu/finance/misc/contactInformation/

Email Addresses:
General Finance finance@wesleyan.edu
WFS Help wfshelp@wesleyan.edu
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SEPTEMBER 2009

financemonthly — Fri, 04 Sep 2009 18:03:36 +0000

www.wesleyan.edu/finance/financeDept

wfs.blogs.wesleyan.edu

Important Reminders
1. WFS – Training
2. WFS – Did you know?

Other News
3. Accounts Payable
4. Purchasing Card
5. Who to Contact?

1. WFS
Information and Training – We will continue to hold hands on training as well as WFS demonstrations throughout the month. Current hands on training available is:

Thursday, September 10, 10-11:30           AP/PO Entry
Thursday, September 17, 10-11                 P-Card Training
Thursday, September 24, 10-11:30           AP/PO Entry
Thursday, October 1, 10-11                          P-Card Training

Registration is available through the ITS training link in your portfolio. Non hands on WFS demonstrations do not require advanced registration. These are announced via email on a week-by-week schedule.Be sure to visit the WFS Blog for the most up to date information, training materials and any new forms.

If you can’t make it to a session or want a refresher, some on line training is available through UPK (User Productivity Kit) located at the bottom left of the WFS Blog.

2. WFS – DID YOU KNOW?

There are two ways to submit a travel expense reimbursement; both end up as a voucher. 1) If your travel detail is considerable first fill out the new travel expense form that can be found in your electronic portfolio. After filling out the form with your travel expense information, save it to your local drive, and attach the form and the required receipts to the voucher. Complete the voucher with the appropriate smartkeys, accounts, and dollar totals from the travel expense form. If you submit the voucher, this will serve as your signature. If you did not fill out the voucher, have the person submitting the voucher add you as an ad-hoc approver so you can approve it. 2) If your travel is straightforward (i.e. mileage, tolls, a meal or two, etc.), skip the travel expense form, and just fill out the voucher and use the description field to identify your costs (e.g. 200 miles RT to Boston to meet donor @$.55 per mile). Again, attach any appropriate receipts to the voucher and make sure the traveler is included in the workflow.

Two things to remember: a) either the travel expense form or the voucher needs to contain the business purpose of your trip; this is an IRS regulation. 2) You will need to create an invoice number as it is required on all vouchers. Use your four digit department code and enter date in mmddyy format for the invoice number. For example, someone from Finance who entered the voucher on September 1, 2009 would have an invoice number of 1095090109.

Purchase orders are not required for travel expenses. However, travellers should still obtain approval for anticipated expenses prior to the trip.

There are two ways to approve a smartdoc. 1) You can click on the link contained in the email which will take you directly to the smartdoc you have been asked to approve. 2) Go to your Approval In-Box through your faculty or employee portfolio. Under Administrative Applications, click the link that says “WFS – Production database”. On the WFS home page in the upper right side is a link that says “Approval Inbox.” Once you click that link it will open a window where you can search for all your smartdocs awaiting approval. The default smartdoc is voucher (you can change the smartdoc by clicking on the dropdown and selecting the appropriate smartdoc). Click the yellow “Search” button. At the bottom of the screen the vouchers awaiting your approval will be listed. Click on the blue voucher ID link to open the voucher, review it, and click the appropriate workflow button at the bottom. There is a Tip Sheet on the WFS Blog with instructions/pictures. Both options require that you are already on the Wesleyan network.

You can work (create or approve vouchers and POs, etc.) in WFS if you are off-campus. Accessing WFS off-campus requires accessing the Wesleyan network through VPN. You can find out more about VPN here: http://www.wesleyan.edu/its/vpn_faq/vpn_faq.html. Once you are in WFS through VPN everything works the same way as if you were on campus. If you try to access the system without VPN (just clicking on the link in an approval email without first establishing the VPN connection) you will get an error message or the system will time out.

You can update a denied voucher or PO and resubmit it to workflow. If your voucher or PO was denied, make the appropriate changes, budget check, and resubmit. A denied smartdoc has been budget checked and therefore either encumbers or expenses the budget, it does not go away. You should not create a new smartdoc to complete the process. You can check if you have any denied smartdocs by searching in the “Find an Existing Value” panel under the appropriate smartdoc. There is a status column with the results or you can filter the results to show only “denied” smartdocs by selecting “denied” in the status dropdown.

You can check the workflow status of a smartdoc. In the upper right had side of each smartdoc you will see “Approval Status.” Click on the link (e.g. “In Workflow”) and you will see where the smartdoc is in the workflow. Also, be sure to click on the comments for more information.

–>

3. ACCOUNTS PAYABLE
Due to the Labor Day Holiday on Monday, September 7^th, there will be an early deadline for all Accounts Payable Vouchers.

Vouchers received in the Accounts Payable inbox on Friday, September 4^th by 4:00pm will be processed for the September 11^th check run.

Keep in mind that the net terms always determine check/ach payment date.

Accounts Payable will be collecting information from our existing vendors using our New Vendor/Substitute W-9 form. New vendors will not be set up for payment until this form is received by the accounts payable department. New vendors can be requested using the WFS New Vendor Request form in the Administrative Applications section of your portfolio. Please be sure to check the WFS system to see if the vendor exists prior to requesting a new vendor.

For accounts payable questions please contact Tammy Harley at x2843 or Janet Gyurits at x2842 or email ap@wesleyan.edu

4. PURCHASING CARD
Anyone who has not submitted an electronic voucher for July PCard transactions is required to attach all supporting documentation to the paper statement and send it to the Finance Office by August 20, 2009.

Paper statements will not be mailed to cardholders for August billing transactions. Cardholders are required to use the WFS system for reallocation and submission of PCard documentation. Vouchers with August billing dates were created on September 2 and are available to cardholders by searching on invoice id that begins with their email username. You will not have a voucher if you did not have any activity on the card during that billing cycle.

PCard training is available through your portfolio if you are a cardholder or reallocater.

For immediate assistance with your JPMorgan Purchasing Card, call the 24 hour Customer Service number on the back of your card (800)316-6056 or (847)488-3748 outside the U.S.

Contact pcard@wesleyan.edu for all card maintenance requests (i.e., credit limit increases/decreases, name change, address change).

5. WHO TO CONTACT
Please save these sites as favorites for quick answers to questions you might have.
Finance Office Website http://www.wesleyan.edu/finance/financeDept/
Finance Monthly Blog http://financemonthly.blogs.wesleyn.edu
New Financial System Blog http://wfs.blogs.wesleyan.edu/
Contact Information http://www.wesleyan.edu/finance/misc/contactInformation/

Email Addresses:
General Finance finance@wesleyan.edu
WFS Help wfshelp@wesleyan.edu
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis, corresponding with the availability of month end financial reports. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu

AUGUST 2009

financemonthly — Tue, 04 Aug 2009 21:04:14 +0000

Currently, to best facilitate the printing of this Post please use Internet Explorer.

www.wesleyan.edu/finance/financeDept

wfs.blogs.wesleyan.edu

Important Reminders
1. WFS – Various Reminders and Tips
2. Month End Reports
3. Mileage Rate

Other News
4. Accounts Payable
5. Purchasing News
6. Purchasing Card
7. Who to Contact?

1. WFS
Information and Training

Be sure to visit the WFS Blog for the most up to date information, training materials and any new forms.

Training classes for the month of August have been scheduled as shown on the attachment. All classes will be held in PAC 100. These classes provide an opportunity for “hands-on” use of the system. To register for these classes, please go to the ITS Training web site: www.wesleyan.edu/training/wfs_train.html

There are also various drop in demo sessions that are not hands on and do not require advanced registration. These are announced via email on a week-by-week schedule.

If you can’t make it to a session or want a refresher, some on line training is available through UPK (User Productivity Kit) located at the bottom left of the WFS Blog.

2. MONTH END REPORTS
At this point, reporting in WFS is based on the Budget Overview panels that are being shown in the demo sessions. Details on monthly reporting will follow soon. The WFS Project team is working on a replacement tool for monthly reports. See attached for additional information on the WFS concept of Month End.

3. MILEAGE
A reminder that the mileage rate has decreased as of July 1, 2009. The mileage rate is now 55 cents.

4. ACCOUNTS PAYABLE
Accounts Payable will be collecting information from our existing vendors using our New Vendor/Substitute W-9 form. New vendors will not be set up for payment until this form is received by the accounts payable department. New vendors can be requested using the WFS New Vendor Request form in the Administrative Applications section of your portfolio. Please be sure to check the WFS system to see if the vendor exists prior to requesting a new vendor.

For accounts payable questions please contact Tammy Harley at x2843 or Janet Gyurits at x2842 or email ap@wesleyan.edu

5. PURCHASING NEWS
See attached for August purchasing news on WB Mason and Sanditz Travel.

6. PURCHASING CARD
Reminder that users have the option of using the new WFS procedures for their July 20 PCard statement or submitting via paper. On a monthly basis, charges will be downloaded from the PCard panels to create vouchers that will route through workflow and get posted to your Smartkey. As of the August billing cycle, paper statements will no long be received. All backup documentation should be attached to the WFS voucher and routed through workflow for approval. Scanning instructions can be found on the WFS Blog. PCard training is available through your portfolio if you are a cardholder or reallocater.

For immediate assistance with your JPMorgan Purchasing Card, call the 24 hour Customer Service number on the back of your card (800)316-6056 or (847)488-3748 outside the U.S.

Contact pcard@wesleyan.edu for all card maintenance requests (i.e., credit limit increases/decreases, name change, address change).

Email Addresses:
General Finance finance@wesleyan.edu
WFS Help wfshelp@wesleyan.edu
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis, corresponding with the availability of month end financial reports. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu

JULY 2009

Valerie Nye — Wed, 01 Jul 2009 22:03:12 +0000

Currently, to best facilitate the printing of this Post please use Internet Explorer.

www.wesleyan.edu/finance/financeDept

HAPPY NEW YEAR!!

GOODBYE FRS….HELLO WFS

Important Reminders
1. WFS
2. Month End Reports
3. Smartkey – Campus Services and External Vendors

Other News
4. Accounts Payable
5. Purchasing Card
6. Who to Contact?

1. WFS
Thank you to all who have participated and worked tirelessly with the WFS implementation. Be sure to visit the WFS Blog for the most up to date information, training materials and any new forms.

There is a link in your portfolio titled “WFS Production Database”. This is not an active link until July 6. If you attempt to enter this database before then you will be denied access.

Users can register for hands on training through the ITS Training link in the Tools and Links section of your Portfolio.

There are also various drop in demo sessions that are not hands on and do not require advanced registration as follows:

Smart Doc Demos – 11:00 Daniel Family Commons July 2, July 8, July 9
Workflow Demo – 11:00 EXC 150 July 7

If you can’t make it to a session or want a refresher, some on line training is available through UPK (User Productivity Kit) located at the bottom left of the WFS Blog.

2. MONTH END REPORTS
Eprint reports have been updated for June month end jobs. Users can access Eprint through the Administrative Applications area in their employee portfolio and by using their FRS operator number as the UserID and FRS Password as the Eprint password.

Note that the 1st close reports do not yet reflect the following charges in the year to date actual numbers:

June WB Mason charges – The June WB Mason file was not received from the vendor in time for first close reports. We hope to have these charges posted by July 6
PCard charges from June 21 – June 30 – Cardholders have until July 6 to reallocate these charges in SDOL.
Payroll charges from June 22 – June 30 – See year end memo for specific payroll dates.

3. SMARTKEY
Starting July 1, Smartkeys will be used for charges around campus (Usdan, Bon Appetit, Cardinal Technology Store, Wes Station, etc.) and certain external vendors (WB Mason and FedEx). Smartkeys replace the old FRS accounts. FRS object codes will become WFS accounts. FRS object code numbers have been retained with the addition of a leading digit (7 for revenues and 8 for expenses) You can now look up your Smartkey in Inquiry using your FRS account number(s). Go to the Account/Object Code Summary report and type in your current FRS account number. On July 6 you will also be able to look up the Smartkey in WFS.

Note that the FedEx website requires the 10 digit Smartkey and the 5 digit account of 82581.

For accounts payable questions please contact Tammy Harley at x2843 or Janet Gyurits at x2842 or email ap@wesleyan.edu

5. PURCHASING CARD
SDOL will only be available for PCard reallocation until July 6. Fiscal 2010 PCard charges will be fed into WFS on a daily basis and available for reallocation on the WFS panels. On a monthly basis, charges will be downloaded from the PCard panels to create vouchers that will route through workflow and get posted to your Smartkey. As of the August billing cycle, paper statements will no long be received. All backup documentation should be attached to the WFS voucher and routed through workflow for approval. Scanning instructions can be found on the WFS Blog. PCard training is available through your portfolio if you are a cardholder or reallocater.

For immediate assistance with your JPMorgan Purchasing Card, call the 24 hour Customer Service number on the back of your card (800)316-6056 or (847)488-3748 outside the U.S.

Contact pcard@wesleyan.edu for all card maintenance requests (i.e., credit limit increases/decreases, name change, address change).

6. WHO TO CONTACT
Please save these sites as favorites for quick answers to questions you might have.
Finance Office Website http://www.wesleyan.edu/finance/financeDept/
Finance Monthly Blog http://financemonthly.blogs.wesleyn.edu
New Financial System Blog http://wfs.blogs.wesleyan.edu/
Contact Information http://www.wesleyan.edu/finance/misc/contactInformation/

Email Addresses:
General Finance finance@wesleyan.edu
WFS Help wfshelp@wesleyan.edu
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis, corresponding with the availability of month end financial reports. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu

JUNE 2009

financemonthly — Thu, 04 Jun 2009 23:13:26 +0000

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www.wesleyan.edu/finance/financeDept

Important Reminders
1. Mileage Rate
2. Month End Reports - ITS Store Charges, PCard Charges
3. WFS Update - Training
4. Year End

Other News
5. Accounts Payable
6. WB Mason - April, May charges
7. Purchasing Card - May Download, Special June Download Dates!
8. Who to Contact?

1. MILEAGE RATE
The mileage rate will decrease to $0.55 on July 1, 2009.

2. MONTH END REPORTS – ITS Store Charges, May PCard charges
It was noted that not all of duplicated ITS Store charges were reversed in the April reports. This should be rectified in the May reports. Please check ITS Store charges carefully.

In addition, May PCard charges are not reflected in the May EPrint reports. They did not make the monthly cycle but are reflected in Inquiry as of June 5. We apologize for any inconvenience this may cause.

Inquiry reports have been updated for May month end jobs. Users can access Eprint through the Administrative Applications area in their employee portfolio and by using their FRS operator number as the UserID and FRS Password as the Eprint password.

3. WFS UPDATE
Please visit the WFS blog for status updates and answers to Frequently Asked Questions. Questions and comments on the project can also be submitted from the page.

Training will begin June 15 and run through September. A detailed training schedule will be published next week. Notification will be sent when the on-line registration process is available.

4. YEAR END
The year end schedule has been distributed and can be found at www.wesleyan.edu/finance/financeDept.

Now is the time to monitor budgets and expenses very carefully. Remember that expenses are to be charged in the year in which the goods are received or the services are performed. The presentation contains detailed examples of how accruals and prepaid expenses are handled at year end.

5. ACCOUNTS PAYABLE
To get ready for our new financial system, Accounts Payable will be collecting information from our existing vendors using our New Vendor/Substitute W-9 form. This form will be available soon on our web site. In the near future a new vendor will not be set up for payment until this form is received by the accounts payable department.

Vouchers received by 4pm on Thursdays will be processed for payment in the following week’s Friday check run.

For accounts payable questions please contact Tammy Harley at x2843 or Janet Gyurits at x2842 or email ap@wesleyan.edu

6. WB MASON
The University has not been billed by WB Mason for April and May charges that were paid on account. We are working to rectify this as soon as possible. Please use Inquiry for the most updated status of your account.

Reminder, if you have a University PCard, we encourage you to use the PCard for on line WB Mason purchases by choosing the Credit Card option at checkout.

7. PURCHASING CARD
As noted above, the May PCard charges are not reflected in May EPrint reports. They did not make the month end cycle but are reflected in Inquiry as of June 5. We apologize for any inconvenience.

Please be sure to monitor your monthly purchase limit, especially prior to making any large purchases. This will ensure the card is not declined at the point of sale.

Special PCard downloads will be held in the month of June to provide timely data for year end budget analysis. The following is a schedule of June download dates:

Activity Posted/Download Date

May 21 – June 12/June 17
June 13 – June 20/June 24
June 21 – June 30/July 6

Be sure to access SDOL to reallocate any charges prior to the download. Any reallocation after the download will require an ELF Entry.

Reconciled and approved PCARD statements are due to the Finance Office by June 20^thwith supporting documentation.

For immediate assistance with your JPMorgan Purchasing Card, call the 24 hour Customer Service number on the back of your card (800)316-6056 or (847)488-3748 outside the U.S.

Contact pcard@wesleyan.edu for all card maintenance requests (i.e., credit limit increases/decreases, name change, address change).

Email Addresses:
General Finance finance@wesleyan.edu.
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis, corresponding with the availability of month end financial reports. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu

MAY 2009

financemonthly — Fri, 01 May 2009 20:23:16 +0000

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www.wesleyan.edu/finance/financeDept

Important Reminders
1. Benefit Rate
2. Chronicle of Higher Education
3. Month End Reports – ITS Store Charges
4. WFS Update - Reporting
5. Year End
6. Next Open Finance Meeting

Other News
7. Accounts Payable – New Vendor Form, Memorial Day Deadlines
8. Purchasing News
9. Purchasing Card
10. Who to Contact?

1. BENEFIT RATE
The budgeted full benefit rate for 2009/10 will be 31.1%, with the breakdown as follows:

16.8% Medical, dental and other

6.65% Pension

7.65% FICA

The 31.1% benefit rate represents a .9% increase from this current year’s benefit rate of 30.2% due to the increase in medical, dental and other. The percentages for pension and FICA will remain unchanged from the current year.

Operating, gift and endowed accounts will be charged the percentages above. Grant and agency accounts will be charged actual medical, dental and other charges rather than the budgeted percentage for medical, dental and other.

Please note that the percentages above represent budgeted amounts only. Actual amounts paid for pension will vary based on eligibility and participation in the retirement matching program and actual amounts paid for FICA will vary based on salary. Any variances between budgeted rates and actual rates will be managed centrally.

If you have any questions on the new benefit rate, please contact Sun Chyung at x2249

2. CHRONICLE OF HIGHER EDUCATION
Just a reminder that members of the Wesleyan community have online access to the Chronicle of Higher Education through our institutional subscription. Online access runs from 1995 to the present. To save money and paper, offices and individuals across campus who have their own subscription may want to consider accessing the Chronicle through Wesleyan’s institutional subscription instead.

You can access the Chronicle via this link: http://ezproxy.wesleyan.edu:7790/login?url=http://chronicle.com/ or from the Library’s website by clicking on the Journals tab, entering ‘Chronicle of Higher Education’ in the search box, then clicking on ‘Single Journals’ in the list. If you are off-campus, you just need to log in using your Wesleyan username and ID.

If you have questions, please contact the Olin Library Reference Desk at x3873.

3. MONTH END REPORTS – ITS Store Charges
Some of the ITS store transactions were duplicated in the March 30^th run. Reversal entries are included in the April month end E~Print report(s).

Inquiry reports have been updated for April month end jobs. EPrint reports will not be available until early next week. Users can access Eprint through the Administrative Applications area in their employee portfolio and by using their FRS operator number as the UserID and FRS Password as the Eprint password.

4. WFS UPDATE
Wesleyan Financial System (WFS) is scheduled to go-live on July 1, 2009. Please visit the WFS blog for status updates and answers to Frequently Asked Questions. Questions and comments on the project can also be submitted from the page.

We are still working on a reporting strategy that will meet the needs of the community. Please let us know your most frequently used reports and how often they are run. Responses can be emailed to finance@wesleyan.edu.

5. YEAR END
The year end schedule has been distributed and can be found at www.wesleyan.edu/finance/financeDept. You can also find here the presentation from the year end seminars held this week. This presentation contains detailed examples of how accruals and prepaid expenses are handled at year end.

6. OPEN FINANCE MEETING
- Save the Date – The next Open Finance Meeting will be held on Monday, May 18 at 11:00 in Usdan 108. This meeting will be primarily devoted to the WFS Financial System. A more detailed agenda will be distributed prior to the meeting.

7. ACCOUNTS PAYABLE
To get ready for our new financial system, Accounts Payable will be collecting information from our existing vendors using our New Vendor/Substitute W-9 form. This form will be available soon on our web site. In the near future a new vendor will not be set up for payment until this form is received by the accounts payable department.

Vouchers received by 4pm on Thursdays will be processed for payment in the following week’s Friday check run.

SPECIAL MEMORIAL DAY DEADLINES – Vouchers for the May 29th check run are due to Accounts Payable by 12:00 noon on Wednesday, May 20.

For accounts payable questions please contact Tammy Harley at x2843 or Janet Gyurits at x2842 or email ap@wesleyan.edu

8. PURCHASING NEWS

Duplex printing is the way to go!

Year End Furniture Purchases
Please keep in mind that furniture orders must be received in Purchasing by May 5, 2009. The furniture lead time is 4-8 weeks depending on product lines.

All deliveries, including office supplies, must be received prior to

June 22 to be charged to Fiscal ‘09.

New ~ Verizon Employees Discounted Rates
On Thursday, May 7, 2009, Verizon will be on campus to offer a 12% discount for all Wesleyan employees. Verizon Representatives will be at the Usdan Center from 10:00 am to 1:00 pm. The 12% discount applies to new and existing cell phone users. See attached for more information or call Robert Altamirano at 203 671-1788 or Robert.altamirano@verizonwireless.com

New ~ Sanditz Travel Vacations
Sanditz Travel is sponsoring a presentation on vacation planning. It will be held at The Inn at Middletown on Thursday, May 14, 2009 from 5:30 pm to 8:30 pm. Please review the attached flyer for more information on this exciting vacation showcase. Hawaii has been recently added as a destination to replace Mexico. An RSVP is required by May 8, 2009 as there is limited seating.

9. PURCHASING CARD
Please be sure to monitor your monthly purchase limit, especially prior to making any large purchases. This will ensure the card is not declined at the point of sale.

PCARD charges will be downloaded on May 25, 2009 for billing cycle ending May 20^th, 2009. Be sure to access SDOL to reallocate any charges prior to the download. Any reallocation after the download will require an ELF Entry.

Reconciled and approved PCARD statements are due to the Finance Office by May 20^thwith supporting documentation.

Cash Advance Option – If you have a cash advance option on your card there are PCard cash advance procedures that must be followed to create a PIN and access the cash advance. A cash advance fee of 2% of the advance amount will be charged to your account.

For immediate assistance with your JPMorgan Purchasing Card, call the 24 hour Customer Service number on the back of your card (800)316-6056 or (847)488-3748 outside the U.S.

Contact pcard@wesleyan.edu for all card maintenance requests (i.e., credit limit increases/decreases, name change, address change).

10. WHO TO CONTACT
Please save these sites as favorites for quick answers to questions you might have.
Finance Office Website http://www.wesleyan.edu/finance/financeDept/
Finance Monthly Blog http://financemonthly.blogs.wesleyn.edu
New Financial System Blog http://wfs.blogs.wesleyan.edu/
Contact Information http://www.wesleyan.edu/finance/misc/contactInformation/

Email Addresses:
General Finance finance@wesleyan.edu.
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis, corresponding with the availability of month end financial reports. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu

APRIL 2009

financemonthly — Thu, 02 Apr 2009 01:50:28 +0000

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www.wesleyan.edu/finance/financeDept

System News
1. Month End Reports – ITS Store Charges
2. WFS Update

Important Reminders
3. Year End
4. Next Open Finance Meeting
5. Backup Documentation
6. Payments to non-US Citizens

Other News
7. Accounts Payable – New Vendor Form, Memorial Day Deadlines
8. Purchasing News
9. Purchasing Card
10. Who to Contact?

1. MONTH END REPORTS – ITS Store Charges
Some of the ITS store transactions have duplicated in the March 30^th run. We are aware of this duplication and will be running reversal entries. These entries will be included in the April month end E~Print report(s).

The March month end jobs have run and the reports are currently available on Eprint. Users can access Eprint through the Administrative Applications area in their employee portfolio and by using their FRS operator number as the UserID and FRS Password as the Eprint password.

2. WFS UPDATE
Wesleyan Financial System (WFS) is scheduled to go-live on July 1, 2009. Please visit the WFS blog for status updates and answers to Frequently Asked Questions. Questions and comments on the project can also be submitted from the page.

Financial Inquiry will continue to be available for reporting on past years. We do not have immediate plans to continue to feed Inquiry with data in the same format after July 1, 2009. We are still working on a reporting strategy that will meet the needs of the community.

3. YEAR END
The year end schedule has been distributed and can be found at www.wesleyan.edu/finance/financeDept. There will be two open seminars to discuss the memo and answer any year end questions you might have.

Session 1 – Monday, April 27 1:00 – 2:00 Usdan 110

Session 2 – Friday, May 1 9:00 – 10:00 Woodhead Lounge

Please reply to Finance@wesleyan.edu if you are planning to attend.

4. OPEN FINANCE MEETING
- Save the Date – The next Open Finance Meeting will be held on Monday, April 20 at 11:00 in Usdan 108. This meeting will be primarily devoted to the WFS Financial System. A more detailed agenda will be distributed prior to the meeting.

5. BACKUP DOCUMENTATION
Federal regulations require the purchase of alcohol be excluded from certain University cost allocations. It is very important that the alcohol be accounted for separately using object code 4535.

6. PAYMENTS TO NON-US CITIZENS
Reimbursements to/Payments on behalf of Non US Citizens – When requesting a reimbursement for a non US citizen, or making a payment to a third party on behalf of a non US citizen, a copy of the foreign individual’s visa status (usually an I-94 card) must be attached to the request for payment.

Honoraria Payments to Individuals in B visa or Visa Waiver Status – If a B visa or visa waiver holder is receiving an honorarium to perform in an event or performance on campus, the event or performance must be open to students and/or the general public with no admission fee.

Please see policies and procedures for paying non US citizens at http://www.wesleyan.edu/finance/financeDept/foreignTax/policyForiegn.html

Vouchers received by 4pm on Thursdays will be processed for payment in the following week’s Friday check run.

SPECIAL MEMORIAL DAY DEADLINES – Vouchers for the May 29th check run are due to Accounts Payable by 12:00 noon on Wednesday, May 20.

For accounts payable questions please contact Tammy Harley at x2843 or Janet Gyurits at x2842 or email ap@wesleyan.edu

8. PURCHASING NEWS
Please see the April Purchasing news for information on :

Executive Valet Parking
WB Mason and Year End Furniture Purchases
The Crowne Plaza Cromwell
HP Color Printer
FEDEX

9. PURCHASING CARD
Please be sure to monitor your monthly purchase limit, especially prior to making any large purchases. This will ensure the card is not declined at the point of sale.

Reminder, Crystal Rock accepts the PCard. Go to http://www.crystalrock.com/ and set up your account through E-Billing to pay your bills online. Remember to print out your confirmation once the payment has gone through Crystal Rock so it can be attached to the monthly JP Morgan statement.

PCARD charges will be downloaded on April 23, 2009 for billing cycle ending April 20^th, 2009. Be sure to access SDOL to reallocate any charges prior to the download. Any reallocation after the download will require an ELF Entry.

Reconciled and approved PCARD statements are due to the Finance Office by May 20^thwith supporting documentation.

For immediate assistance with your JPMorgan Purchasing Card, call the 24 hour Customer Service number on the back of your card (800)316-6056 or (847)488-3748 outside the U.S.

Contact pcard@wesleyan.edu for all card maintenance requests (i.e., credit limit increases/decreases, name change, address change).

Email Addresses:
General Finance finance@wesleyan.edu.
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis, corresponding with the availability of month end financial reports. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu

MARCH 2009

financemonthly — Wed, 04 Mar 2009 22:44:40 +0000

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www.wesleyan.edu/finance/financeDept

Important Reminders
1. Year End
2. WFS Update
3. Next Open Finance Meeting
4. Backup Documentation

Other News
5. Accounts Payable
6. Purchasing Card
7. Who to Contact?

1. YEAR END
As discussed at the February Open Finance meeting it is time to begin thinking about year end. With the increased emphasis on controlling spending to generate year end surpluses, and the implementation of a new financial system, the Finance Office is encouraging departments to evaluate remaining expenditures. We will distribute the year end schedule in a couple of weeks.

The Open Finance meeting presentation can be found here.

2. WFS UPDATE
Wesleyan Financial System (WFS) is scheduled to go-live on July 1, 2009. The next few months will be a very important time for user involvement. Updates will be communicated through this newsletter, the WFS Blog, which has been updated for February and will continue to be updated on a monthly basis, and the monthly Open Finance meetings. The Project Team will soon be rolling out opportunities for testing and detailed training plans that will occur throughout the summer and fall.

There is absolutely no expectation of duplicate data entry into FRS/Inquiry and WFS. Both systems will run simultaneously as we start the new year and close out Fiscal 09. Fiscal 09 data will be entered in the old system and Fiscal 10 data will be entered in the new system.

3. OPEN FINANCE MEETING
Two Open Finance meetings will be held this month at the times shown below. Both of these meetings will have the same agenda and content: to show a demonstration of the user entry pages that are part of the new financial system. You only need to attend one of the sessions.

The new user entry pages will make on-line entry for AP Vouchers, Purchase Orders, GL Journals, Deposit Transmittal forms, Budget Transfers and Grant Proposals easy to use and will have electronic approvals built in. We will also discuss some changes in business processes that will be part of the new financial system.

Please join us on Thursday March 12 at 3:00 in Usdan 110 or Monday, March 16 at 11:00 in Usdan 108

4. BACKUP DOCUMENTATION
Federal regulations require the purchase of alcohol be excluded from certain University cost allocations. It is very important that the alcohol be accounted for separately using object code 4535.

Appropriate travel expense reimbursement and PCard documentation must include both a detail listing of the items purchased and proof of payment. An example of what is valid/invalid for dining receipts can be found here.

5. ACCOUNTS PAYABLE
Vouchers received by 4pm on Thursdays will be processed for payment in the following week’s Friday check run.

For accounts payable questions please contact Tammy Harley at x2843 or Janet Gyurits at x2842 or email ap@wesleyan.edu

6. PURCHASING CARD
PCARD charges will be downloaded on March 25, 2009 for billing cycle ending March 20^th, 2009. Be sure to access SDOL to reallocate any charges prior to the download. Any reallocation after the download will require an ELF Entry.

Reconciled and approved PCARD statements are due to the Finance Office by March 20^thwith supporting documentation.

For immediate assistance with your JPMorgan Purchasing Card, call the 24 hour Customer Service number on the back of your card (800)316-6056 or (847)488-3748 outside the U.S.

Contact pcard@wesleyan.edu for all card maintenance requests (i.e., credit limit increases/decreases, name change, address change).

Email Addresses:
General Finance finance@wesleyan.edu.
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis, corresponding with the availability of month end financial reports. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu

FEBRUARY 2009

financemonthly — Thu, 05 Feb 2009 01:09:41 +0000

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www.wesleyan.edu/finance/financeDept

Important Reminders
1. Gift Cards
2. Corporate Accounts
3. Reimbursements to Non-US Citizen Students

Other News
4. Accounts Payable
5. Purchasing Card
6. Who to Contact?

1. GIFT CARDS
Gift certificates and gift cards in any amount given by Wesleyan as an employer for any reason are considered cash equivalents for IRS purposes so the value of the gift certificate is taxable. We strongly recommend that this form of reward is not followed but if a gift certificate is given to an employee (including students), the supervisor should advise Payroll (payroll@wesleyan.ed) so that it will be included in taxable income.

2. CORPORATE ACCOUNTS
Often you may be offered to pay for items on account with a vendor. Corporate credit accounts with specific vendors should not be necessary as payment can often be made with the University Purchasing Card. If you have any questions about corporate accounts please email finance@wesleyan.edu. Purchasing Card questions can be directed to pcard@wesleyan.edu.

3. REIMBURSEMENT TO NON-US CITIZEN STUDENTS
A reminder that payments to international students, including reimbursements, may be subject to 14% federal income tax withholding and reportable to the IRS. Payments to non US citizens/non-resident aliens are treated differently than payments to US citizens, permanent residents, and resident aliens. More specific details can be found at:

http://www.wesleyan.edu/finance/financeDept/foreignTax/policyForiegn.html

http://www.wesleyan.edu/finance/financeDept/accounts/Payments%20to%20Studets%20Table.pdf

4. ACCOUNTS PAYABLE
REMINDER: Crystal Rock accepts the University PCard as a form of payment. If you have a PCard please consider using it for these invoices.

Vouchers received by 4pm on Thursdays will be processed for payment in the following week’s Friday check run.

For accounts payable questions please contact Tammy Harley at x2843 or Janet Gyurits at x2842 or email ap@wesleyan.edu

5. PURCHASING CARD – Changes to Financial System Feed
The Finance Office has implemented the following changes to PCard feed into the Financial System which should greatly improve the reconciliation of charges to the financial system:

Charges will be fed to the financial system with transaction level detail and not summarized.
The Transaction Description will be the merchant name (up to 20 characters).
The first initial and the first 6 characters of the cardholder’s last name will be in the REF3 field.

Please note that if you input “Expense Description” in SDOL it will override the merchant name when coming over to the financial system. You will need to leave it blank in SDOL to get the merchant name.

Email Addresses:
General Finance finance@wesleyan.edu.
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis, corresponding with the availability of month end financial reports. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu