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March 2018

1. Copy Chargebacks
2. Budget Transfers in WFS
3. Year End – Prepaids
4. New Vendor/Substitute W-9 Form
5. Budget Reminders
6. Purchasing News

1. COPY CHARGEBACKS
Note that copy chargebacks for October through December 2017 have not been processed as Finance is waiting for information from Ricoh.  These charges are expected to be posted in early March.  Note that there will be another set of chargebacks in mid-April.  If you have any questions, contact Sherri Condon at x 2437.

2. BUDGET TRANSFERS IN WFS
The deadline for original budget transfers is Thursday, March 15. It is important that we freeze the 2018 original budgets for 2019 budget planning. Adjustment budget transfers will still be allowed in the last quarter of the fiscal year, but there should be very little budget transfer activity from this point forward. As a reminder, budget transfer training materials can be found on the Finance website at http://www.wesleyan.edu/finance/traininglist.html. If you have any questions, please email financialplanning@wesleyan.edu.

3. YEAR END
It is not too early to begin thinking about the end of the fiscal year. We are already beginning to see some prepaid expenses (expenses that are paid in this fiscal year but the activity or travel does not happen until after July 1). Be sure to watch your emails for year end seminars that the Finance Office will host in May and June. For now, the most important thing to keep in mind is to be sure that budgets are on target and if someone is paying for activity or travel (airfare, conference fees etc.) that will not take place until after June 30, contact contact Melanie Messier at x2859.

4. NEW VENDOR/SUBSTITUTE W-9 FORM
As a reminder, when requesting a non U.S. Citizen new vendor, do not complete the Substitute W-9 Form.  Instead, please complete the Foreign National Information Form (FNIF).

5. BUDGET REMINDERS
Please be sure to check your financial reports so that you are on track in your budgets. Assuming consistent spending throughout the year, budgets should be 67% expended.

6. PURCHASING NEWS
See attached purchasing news for information on Dupli, WB Mason, Thermo Fisher Scientific, and employee discounts.

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