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November 2017

1. Department Charges at RJ Julia
2. Thanksgiving Deadlines
3. Purchasing News
4. Account Codes for Internships
5. Budget Reminder

1. DEPARTMENT CHARGES AT RJ JULIA
Department charges at RJ Julia will be invoiced directly to the department.  It is up to the department to review the invoice for accuracy and enter a voucher in WFS for payment.  Please email finance@wesleyan.edu if you have any questions.

2. THANKSGIVING DEADLINES
On November 23rd and 24th, the University will observe the Thanksgiving Holiday.

Accounts Payable:
All Accounts Payable Vouchers that must be processed by Wednesday, November 22nd must be received in the Accounts Payable Inbox no later than Thursday, November 16th, at 4:00 p.m.

All Accounts Payable Vouchers that must be processed by Friday, December 1st must be received in the Accounts Payable Inbox no later than Wednesday, November 22nd at 4:00pm.

Any AP checks marked for pick up on November 22nd must be picked up by 12:00 noon on that day or they will be mailed to the payee.

Keep in mind that Wesleyan’s net terms determine the payment date.

Please contact Tamara Harley at extension 2843 or Crystal Flores at extension 2842 with any questions. Your cooperation is appreciated.

Payroll:
Time for payroll for the week ending November 19th for pay date November 22nd is due to the Payroll Office by noon on Thursday, November 16th.

Time for semi-monthly and monthly payroll for November 30th is due to Payroll by Tuesday, November 21st.

A detailed Holiday Payroll email will be distributed next week.

3. PURCHASING NEWS
Please see attached Purchasing News for information on Hotel Contracts, Ricoh Copier, WB Mason and discounts at the XL Center.

4. ACCOUNT CODES FOR INTERNSHIPS
A new range of account codes has been established for Internships (88701-88705  INTERNSHIPS II-VI) to provide additional reporting flexibility.

5. BUDGET REMINDERS
Please be sure to check your financial reports so that you are on track in your budgets. Assuming consistent spending throughout the year, budgets should be 33.3% expended.

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