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December 2016

1. Submitting the Peoplesoft Security Request Form
2. Accessing forms in the new WesPortal
3. Holiday Deadlines
4. Purchasing News
5. Budget Reminder

1. SUBMITTING THE PEOPLESOFT SECURITY REQUEST FORM
The Peoplesoft Security Request Form, found at http://www.wesleyan.edu/finance/formslist.html, is used to request new or modify existing security. Users can complete the form online and click the “Submit” button in the upper right corner of the form. This process actually submits the form via Outlook email. Users can verify that the form was successfully submitted by checking the “Sent Items” folder in Outlook.

2. ACCESSING FORMS IN THE NEW WESPORTAL
Since the update to the new WesPortal, some of the forms that were located in the “Forms” section of the old ePortfolio have been moved. These forms can now be found on the new WesPortal homepage as follows:

Finance > Finance Forms
– Offline Budget Planning Form
– Offline Budget Transfers Form

Employee Information > Human Resources Forms
– New Student Position Form
– Overtime/Other Comp Position Request Form
– Temporary Help Request Form

3. HOLIDAY DEADLINES
Due to the Holiday break, Friday, December 23rd, 2016 through Monday, January 2nd, 2017, our final AP check run for 2016 will be dated Thursday, December 22nd.

All vouchers required to be processed by December 22nd must be in the Accounts Payable inbox by 4:00pm on Friday, December 16th. Vouchers received after this deadline will be paid in January 2017.

Checks for this deadline will be available for pickup after 3:00 p.m. on Wednesday, December 21st. All checks must be picked up by 12:00 noon on Thursday, December 22nd. Checks not picked up by this deadline will be mailed to the payee.

There will be no Accounts Payable check runs on December 30th, 2016 or January 6th, 2017.

The first AP check run for 2017 will be on Friday, January 13th for vouchers received in the Accounts Payable inbox by Friday, January 6th at 4:00pm.

**Please keep in mind that Wesleyan’s payment terms determine when a payment is made.

Thank you in advance for your cooperation in adhering to our processing schedule.

Please contact Tamara Harley at extension #2843 with any questions.

4. PURCHASING NEWS
Please see attached Purchasing News for information on WB Mason, Dupli and other Wesleyan member benefits.

5. BUDGET REMINDERS
Please be sure to check your financial reports so that you are on track in your budgets. Assuming consistent spending throughout the year, budgets should be 41.7% expended.

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