May 2011

1. Year End
2 . New Physical Plant Billing Rates
3. Memorial Day Deadlines – Accounts Payable and Payroll
4. WFS

The year end schedule is available on the Finance website.  A year end seminar will be held to go through the schedule in more detail and answer questions.  These will be held May 3 at 2:00 and June 13 at 10:00 both in Usdan 108.

Beginning July 1, 2011 new billing rates will be in effect for all billable services from physical plant.  Please see attached. These new rates are more closely aligned with actual physical plant labor costs. Please feel free to contact Joyce Topshe @ with any questions. There are no anticipated changes in policy regarding what is a billable service vs. what is not. Hourly charges are per person.  Budgets will not be changed to accommodate these higher because of this.

On Monday May 30, the University will observe the Memorial Day Holiday.

ACCOUNTS PAYABLE: All Accounts Payable Vouchers that must be processed for Friday, June 3, must be received in the Accounts Payable Inbox no later than Friday, May 27, at 4:00pm.

Keep in mind that Wesleyan’s net terms determine the payment date.

Please contact Tamara Harley at extension #2843 or Janet Gyurits at extension #2842 with any questions.

PAYROLL: Secretarial/Clerical Time Entry:  Closes as usual at Noon on Firday, May 29.  All additional off line time entry is also due at Noon on the 29th.

Weekly Time Entry for Physical Plant, Public Safety, and Miscellaneous Payrolls:  Due via email to Payroll by 9:00 AM, Friday, May 29.

Student and Temporary Time Entry:  Closes at 9:00 AM, Friday, May 29th.

Important – any late submissions will be paid the next week due to processing time contstraints on Tuesday.  Please contact Evelyn E. Harris (x2835), Gladys Fountain (x3309) and Denise Skura (x2100) or via email with any questions.

4.  WFS
Please note that maintenance is routinely performed on WFS Tuesday Mornings between 5-7.  Keep this in mind if you are working and experience any problems.  Always report any problems to

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