September 2014

1. Welcome Back – Highlights from Previous Newsletters
2. WFS Budget vs. Actuals – “In” Functionality for Fund and Department
3. WFS – Security and Pop Up Blockers
4. Minimum Wage
5. Student Employment and I9 Requirements
6. Financial Planning Office Staff Changes
7. Purchasing News

1. Welcome Back – Highlights from Previous Newsletters
A new year is under way. The Finance Monthly newsletter is an archive of Finance information. The following are links to topics previously communicated that you might find useful. In addition, you can always utilize the search feature on the right side of the blog page.

  • Reoccurring Reports – See #2 here
  • Off Campus Approvals without VPN – See #3 here
  • Payment processing for foreign visitors – See #5 here

2. WFS Budget vs Actuals Report – “In” Functionality for Fund and Department
The WFS Budget vs Actual by Smartkey (found in WFS under Wesleyan Menu>Wesleyan Reports>Budget vs Actual by Smartkey) now includes the ability to enter multiple Funds and/or multiple Departments even if they are not in a numerical range. Simply enter the values in the “Fund In:” or “Deptid In” fields with a semi colon (;) as a separator.

3. WFS – Security and Pop Up Blockers
As the academic year begins and there are new faces and new computers, please keep in mind the following:

Security – WFS access is not automatically given to all new hires. Supervisors or fiscal managers need to submit the attached Peoplesoft Security Request Form to  This form can also be found in the Forms section of your Portfolio.  If a new hire will be applying for a PCard, he/she must have access to WFS prior to receiving a card.

Pop Up Blockers – If you are experiencing links in WFS that do not appear to be working, please check your browser pop-up blocker setting or call ITS Desktop Support to help you do that. Browser updates or new hardware can change these settings unbeknownst to the user.

As a reminder, the state minimum wage will increase from $8.70 per hour per hour on January 1, 2014 and to $9.00 per hour on January 1, 2015. If you have any student workers or others currently at the minimum wage, please plan accordingly as additional budget is not available to fund this change.

I-9 forms are required for all student workers. If you are unsure if a student has completed an I-9, please contact the Payroll Office prior to hiring a student. In addition, all students are now required to have direct deposit. A student will not get paid unless they complete these two steps.

After eight years of service, Chris Andrews will be leaving Wesleyan to relocate to Minnesota. His last day will be on September 30. We wish him well with his move and with his future endeavors.

Franklin Huynh will be joining Wesleyan as a Senior Budget Analyst on September 15. He comes to Wesleyan having worked most recently as a Senior Financial Analyst in the Office of Planning at Hamilton Sundstrand Space Systems.

Please see attached Purchasing News for information on Sprint, Limo and Taxi Vendors, Executive Valet, Dupli Printing and local restaurant discounts.

SUBMISSIONS FOR FINANCE MONTHLY What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis. Items for inclusion are due five business days before the end of each month and can be submitted to