October 2013


1. WFS Approval Inbox
2. Foreign Payments
3. Finance Website
4. Purchasing News

1. WFS Approval Inbox
If you utilize the Approval Inbox to approve WFS documents (as opposed to the email link), as of October 11 you will notice new functionality that automatically defaults the first landing page to Vouchers. Keep in mind you still have to search separately on journals and purchase orders.

You will also notice a new “Voucher Source” field in the results. PCard vouchers have a source of “Procard”. Clicking the column heading will allow you to sort based on the voucher source if you so choose.

2.FOREIGN PAYMENTS -Payments to Agents for the Services of a Non US Citizen
Contracts for the services of a foreign national occasionally require that the payment be made to a manager or agent. Just a friendly reminder that regardless of who receives payment, foreign national payment guidelines must be followed as if the payment is being made directly to the Non US Citizen, since that person is the beneficial owner of the income. Therefore, Wesleyan must still acquire documentation and information from the foreign visitor to establish work authorization and payment terms. Please refer to http://www.wesleyan.edu/finance/foreignpayments/nrachecklist.pdf. for information relating to payments for the services of Non US Citizens.

The Finance Office website has changed platforms. You can now get directly to the website from the URL of www.wesleyan.edu/finance. This is different than in the past so please adjust any bookmarks you might have.

We are still tweaking the site and beginning to incorporate the WFS blog but please let us know if anything does not appear to be working correctly.

4. PURCHASING NEWS Please see the following attachments for purchasing news:

1)  October Purchasing News

2) AT&T Discount Flyer

SUBMISSIONS FOR FINANCE MONTHLY What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu