December 2017

1. Accounts Payable Holiday Deadlines
2. Payroll Holiday Deadlines & Year End Reminder
3. Purchasing News
4. Sustainability Update
5. Budget Reminder


Due to the Holiday break, Friday, December 22nd, 2017 through Monday, January 1st, 2018, our final AP check run for 2017 will be dated Thursday, December 21st.

All vouchers required to be processed by December 21st must be in the Accounts Payable inbox by 4:00pm on Friday, December 15th. Vouchers received after this deadline will be paid in January 2018.

Checks for this deadline will be available for pickup after 3:00 p.m. on Wednesday, December 20th. All checks must be picked up by 12:00 noon on Thursday, December 21st. Checks not picked up by this deadline will be mailed to the payee.

There will be no Accounts Payable check runs on December 29th, 2017 or January 5th, 2018.

The first AP check run for 2018 will be on Friday, January 12th for vouchers received in the Accounts Payable inbox by Friday, January 5th at 4:00pm.

**Please keep in mind that Wesleyan’s payment terms determine when a payment is made.

Thank you in advance for your cooperation in adhering to our processing schedule.

Please contact Tamara Harley at extension #2843 with any questions.

As a reminder to employees currently utilizing the Dependent Tuition Scholarship Benefit, please have your Spring 2018 tuition bill submitted to by December 18th if you would like it paid in December.

The Holiday break requires the payroll deadlines to be adjusted for pay dates of Dec 22nd, Dec 29th and Jan 5, 2018.   The Payroll office deadlines will be clearly noted on the holiday payroll email which will be distributed in early December.

In preparation for 2017 calendar year-end, please review your most recent earnings statement carefully. Verify that your NAME (first, middle and last) is the same as printed on your social security card. Confirm that your mailing address is correct. Any changes that need to be reflected on your 2017 W-2 needs to be submitted to Payroll no later than Dec 15, 2017.

All employees are reminded to review both their federal and state tax filing status. Your current status is listed on your earnings statement. As a reminder, “Married, but withhold at a higher single rate”, is taxed as “Single” status. If you are filing exempt for federal tax, remember to submit a new W4 form for 2018 by the deadline (2/15/2018) or your status will expire and revert to the highest withholding of single, zero.

If you have any tax questions, please seek the advice of a tax specialist.

Forms are available on the Payroll web site, or you can come to the Payroll Office located at 212 College Street or email  Our contact phone number is 860-685-2670.

Please see attached Purchasing News for information regarding Correctional Enterprise of Connecticut, Dupli Envelope & Graphics and BJs Savings.

A reminder from the Sustainability Office to button up your offices before you leave on vacation this month.

• In buildings, set your heat to 60 degrees. In individual offices, turn heat off.
• Turn off the power strip for your computer/monitor.
• Turn off or unplug water coolers and coffee machines.
• When the last person leaves, turn all lights off.
• Have a safe, happy, and restful break!

Questions? Email Jen Kleindienst at

Please be sure to check your financial reports so that you are on track in your budgets. Assuming consistent spending throughout the year, budgets should be 41.7% expended.