October 2021

1. Accounts Payable News – ServiceNow, Tips and Tricks, Foreign Visitors
2. Bank Transition – University Deposits
3. Copier Charges – Workflow

Effective Monday, October 11th, the Accounts Payable and Purchasing Offices will be switching to ServiceNow to respond to customer and Wesleyan community requests. The following email addresses will no longer be active effective Monday, October 11th:


To submit a request related to Accounts Payable, PCard, SUA, OneSource or Purchasing beginning Monday, October 11th, please complete the form in WesPortal under Finance: AP, SUA, Pcard, Purchasing Help. External users can email aphelp@wesleyan.edu.

AP Tips and Tricks
Please see attached for helpful Accounts Payable tips and tricks.

Foreign Visitors
The following is a reminder related to payment processing for foreign visitors. This is not in response to any specific issues in this area, but simply a reference, as activity is increased during the fall and spring semesters.

Understanding that international cultural engagement fuels creativity, supports diplomacy, and enriches artistic offerings, it is crucial for both foreign visitors and Wesleyan to comply with US immigration work restrictions and federal tax law. Payments to foreign individuals and businesses are highly regulated and non-compliance could jeopardize a visitor’s visa status and/or future visits to the US. The University will only make payments to eligible individuals upon receiving proof of such eligibility. To that end, it is extremely important to notify Finance, Christine Rodrigue, x3502, prior to requesting and/or accepting the services of a foreign person or business. Please see NRA Visitor Payment Checklist.

As of October 18, all University Deposits will transition from Bank of America to JP Morgan. While there is nothing different that you need to do to process deposits, we are asking that all outstanding deposits be brought to Student Accounts by October 13. On October 13 at 10:00 the Deposit Transmittal will come down in order to allow all outstanding Bank of America deposits to get to Student Accounts and be processed. The new transmittal will be available on Monday, October 18. Please contact Val Nye at vnye@wesleyan.edu if you anticipate any issues with this timeline.

3. Copier Charges
Based on user feedback, we are taking workflow off of the copier chargeback journals (journals beginning with PCT). Reports on copier charges can be run out of Papercut. Additional information can be found here.