January 2018

1. Vendor Change (Address or Direct Deposit)
2. Accounts Payable
3. Payroll
4. Purchasing News
5. Budget Reminders


In order to mitigate the risk of fraud, Accounts Payable will not process any banking and/or payment address changes to a vendor unless validated and confirmed by the Department.  The best practice for reducing this risk is to verify the requestor/request.  If the request came via email, fax, or mail, the Department should verify via phone call using the phone number on file or publicly available.  If the request came by phone, verify it by email using the email on file.  After confirming the updated address and/or direct deposit information, please note the verification in the comments section of the voucher.  If you have any questions, please contact Tamara Harley at extension 2843 or Crystal Flores at extension 2842.

On Monday, January 15th, the University will observe the Martin Luther King Holiday.  All Accounts Payable Vouchers which must be paid on Friday, January 19th, must be received in the Accounts Payable inbox no later than Friday, January 12th at 4:00pm. Payment requests received beyond this deadline will be processed for payment on January 26th. Keep in mind that Wesleyan’s payment terms determine when a payment is made.

Please contact Tamara Harley at extension 2843 or Crystal Flores at extension 2842 with any questions. Your cooperation is appreciated.

Due to the observance of Martin Luther King, Jr Holiday, the following payroll deadlines apply for weekly paid employees.  Submission of time worked for week ending January 15th is due to the Payroll Office by noon on Friday, January 12th.

Contact the Payroll Office at x2670 or email us at payroll@wesleyan.edu with any questions.

See attached Purchasing News for information on RJ Julia Discounts, ProShred, Hotel Contracts and XL Center Discounts.

Please be sure to check your financial reports so that you are on track in your budgets. Assuming consistent spending throughout the year, budgets should be 50% expended.