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Monthly Archive for March, 2021

March 2021

1. Copier Chargebacks
2. Cardinal Tech Department Charges
3. Payments to Individuals for Services
4. Purchasing News
5. Accounts Payable News – Erinn Savage

1.COPIER CHARGEBACKS
Copier chargebacks for those copiers on the PaperCut software system have been processed through February. We apologize for the delay as we work through the chargeback process. As previously mentioned, departments will be charged to their department operating smartkey at the rates indicated here. Please contact Crystal Flores at cflores@wesleyan.edu if the default smartkey should be something other than the main department smartkey.

2.CARDINAL TECH DEPARTMENT CHARGES
In order to provide a more cohesive “university store” experience, Cardinal Tech and Wesleyan RJ Julia are now operating on the same systems. Therefore, the procedures for department charges at Cardinal Tech will now follow the Wesleyan RJ Julia procedures, whereby departments will be invoiced separately for purchases charged to a smartkey.  Invoices are received via email to the buyer for payment through the normal voucher payment procedures.

3. PAYMENTS TO INDIVIDUALS FOR SERVICES
Payments to employees and students for services performed are always paid through payroll except in rare circumstances.

In addition, employees and students (third party payers) are not allowed to pay for services and then seek reimbursement. Wesleyan is required to report payments for services to the Internal Revenue Service, thus, these types of payments must be paid directly to the individual or company by Wesleyan.
Please be sure to review any payments to individuals carefully to determine the nature of the payment and how to process. Additional guidance and policies can be found at http://www.wesleyan.edu/finance/financeDept/accounts/indPayPolicy.html

4. PURCHASING NEWS
Please see attached Purchasing News as well as ProShred schedule for 2021.

5. ACCOUNTS PAYABLE NEWS
We are pleased to welcome Erinn Savage to the Accounts Payable team. Some of you may remember Erinn from her time as an Administrative Assistant in the Center for Humanities. Erinn joins us as an AP Associate in a temporary capacity until the position can be filled permanently.

Reminder to PCard cardholders, any request for changes to the limits should be emailed to pcard@wesleyan.edu for the most prompt service.