February 2015

1. WFS Security Change
2. Payments to Foreign Visitors – Reminders
3. Budget Reminders
4. Purchasing News

In our continuing effort to keep Wesleyan systems secure, ITS will be making changes to WFS on Tuesday morning February 10th. These changes may prohibit WFS access from older computers running Windows XP and earlier operating systems. As similar changes have already been made to core Wesleyan systems such as Portfolio and Moodle, we do not believe users should be impacted by this change. However, if you experience an issue accessing WFS on or after February 10th please enter a ticket in Service Now.

The following is a reminder related to payment processing for foreign visitors. This is not in response to any specific issues in this area, but simply a reference, as activity is increased during the fall and spring semesters.

Understanding that international cultural engagement fuels creativity, supports diplomacy, and enriches artistic offerings, it is crucial for both foreign visitors and Wesleyan to comply with US immigration work restrictions and federal tax law. Payments to foreign individuals and businesses are highly regulated and non-compliance could jeopardize a visitor’s visa status and/or future visits to the US. The University will only make payments to eligible individuals upon receiving proof of such eligibility. To that end, it is extremely important to notify Finance, Christine Rodrigue, x3502, prior to requesting and/or accepting the services of a foreign person or business. Please see NRA Visitor Payment Checklist.

Please be sure to check your financial reports so that you are on track in your budgets. Assuming consistent spending throughout the year, budgets should be 58% expended.

Please see the attached Purchasing News which contains important information relating to local hotel rates, 2015 ProShred Schedule and the 4th Annual “Taste of Middletown” scheduled for April 29, 2015.