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Monthly Archive for January, 2010

JANUARY 2010

www.wesleyan.edu/finance/financeDept

wfs.blogs.wesleyan.edu

 

Important Reminders
1. Minimum Wage Increase

Other News
2. Accounts Payable – MLK Holiday Deadline, Payment Terms
3. Purchasing News – Olga Bookas back January 11
4. Purchasing Card 
5. Who to Contact?

Be on the lookout for a mid-month newsletter in January with additional reminders and information.

1. MINIMUM WAGE INCREASE
Reminder that as of January 1, 2010 the State of Connecticut minimum wage increased from $8.00 to $8.25 per hour.  The October 2009 Finance newsletter shows a table with the new recommended student wage schedule. 

2.  ACCOUNTS PAYABLE – Holiday deadlines , Payment terms

On Monday, January 18th, the University will observe the Martin Luther King Holiday.   All Accounts Payable Vouchers which must be paid on Friday, January 22nd, must be received in the Accounts Payable inbox no later than Friday, January 15th at 4:00pm.   Payment requests received beyond this deadline will be processed for payment on January 29th.

Wesleyan’s net 30 payment terms determines when a payment is made. This is 30 days from the invoice date that you put in the voucher.  If a payment needs to be made prior to the 30 days, please follow these instructions when completing a voucher.

 In the Instruction for AP field type DD (For Due Date) followed by the six digit date that the check is needed by. 

**Important-Please make sure that this is typed before any other information in this field since our AP inbox only picks up the first 15 characters of this field.

 Please keep in mind that Wesleyan’s payment terms (Net 30 days) determines when a payment is made.

 Thank you in advance for your cooperation in adhering to our processing schedule. Please contact Tamara Harley at extension #2843 or Janet Gyurits at extension #2842 with any questions.

3.  PURCHASING NEWS
We are pleased to announce that Olga Bookas will return from medical leave on Monday, January 11.  

 4. PURCHASING CARD
All cardholders with Pcard activity are required to review their Pcard statement vouchers in WFS.  Even though another user may prepare the submission of the voucher, cardholders are still required to be included in the workflow.  Cardholders may pull up their Pcard voucher after it is processed and review their charges and “save and submit” their Pcard voucher.  Or, the cardholder may be ad hoc’d  into workflow.  If a cardholder is ad hoc’d into workflow, please indicate in message to AP “cardholder ad hoc’d”.  

Vouchers are created and are available to cardholders by searching on invoice id that begins with their email username.  You will not have a voucher if you did not have any activity on the card during that billing cycle.

All Pcard vouchers for the billing cycle ending December 20th must be submitted to workflow and approved by January 20th.

For immediate assistance with your JPMorgan Purchasing Card, call the 24 hour Customer Service number on the back of your card (800)316-6056 or (847)488-3748 outside the U.S.

Contact pcard@wesleyan.edu for all card maintenance requests (i.e., credit limit increases/decreases, name change, address change).

5. WHO TO CONTACT
Please save these sites as favorites for quick answers to questions you might have.
Finance Office Website http://www.wesleyan.edu/finance/financeDept/
Finance Monthly Blog http://financemonthly.blogs.wesleyn.edu
New Financial System Blog http://wfs.blogs.wesleyan.edu/
Contact Information http://www.wesleyan.edu/finance/misc/contactInformation/

Email Addresses:
General Finance finance@wesleyan.edu
WFS Help wfshelp@wesleyan.edu
PCard pcard@wesleyan.edu
Accounts Payable ap@wesleyan.edu
Purchasing obookas@wesleyan.edu

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu

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