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Monthly Archive for December, 2011

December 2011

1. AP Holiday Deadlines
2. WFS Attachment File Name Length
3. Taking Vacation? Travelling Off – Campus? Be sure to set your WFS Proxy
4. Journal IDs beginning with PIT

1. AP Holiday Deadlines
Due to the Holiday break, Friday, December 23rd, 2011 through Monday, January 2nd, 2012, our final AP check run for 2011 will be dated Thursday, December 22nd.

**Please keep in mind that Wesleyan’s payment terms determine when a payment is made.

All vouchers required to be processed by December 22nd must be in the Accounts Payable inbox by 4:00pm on Friday, December 16th. Vouchers received after this deadline will be paid in January 2012. Checks will be available for pickup after 3:00 p.m. on Wednesday, December 21st. All checks must be picked up by 12:00 noon on Thursday; December 22nd. Checks not picked up by this deadline will be mailed to the payee.

There will be no Accounts Payable check runs on December 30th or January 6th. The first check run for 2012 will be on Friday, January 13th for vouchers received in the Accounts Payable inbox by Friday, January 6th at 4:00pm.

Thank you in advance for your cooperation in adhering to our processing schedule.

Please contact Tamara Harley at extension #2843 or Crystal Flores at extension #2842 with any questions.

2. WFS ATTACHMENT NAME LENGTH
You may experience errors in WFS when trying to attach documents whose name is unusually long. Limit file names to 50 characters.

3. TAKING VACATION? TRAVELLING OFF-CAMPUS? BE SURE TO SET YOUR WFS PROXY
As many people take vacation this time of year please be sure to set a proxy for document approval in WFS. Go to the menu Smart Solutions>Smart Workflow>Setup>Assign Proxy. From there just enter the UserId of the person that you want to approve on your behalf and the applicable dates. Detail instructions can be found here

Note that this is also the panel used to control the email notification of a Smartdoc that has been sent to you for approval.

4. JOURNAL IDS BEGINNING WITH “PIT”
Document ID’s beginning with PIT (Posim Information Technology) represent transactions initiated from the Cardinal Technology Center. While the majority of transactions represent purchases at the store, they can also include chargebacks for stamp purchases, postage for international mailing, third party FEDEX transactions as well as Fedex charges resulting from items dropped off at the Wes Station window. Chargebacks from Cardinal Print and Copy will also appear under this journal heading. Please contact Allen Alonzo at x2228 if there are any questions on a charge.

SUBMISSIONS FOR FINANCE MONTHLY
What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis. Items for inclusion are due five business days before the end of each month and can be submitted to
finance@wesleyan.edu