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Monthly Archive for March, 2012

March 2012

 

1. Budget Transfers in WFS – March 30 deadline
2. WB Mason Charges – Double check charges
3. Department Dining forms – Contact Sherri Condon
4. Purchasing News – Copier, Limo and Taxi, Hotel Rates
5. Inn at Middletown – Request Reservations by Email

1.BUDGET TRANSFERS IN WFS
The deadline for original budget transfers is Friday, March 30 at 12:00 pm. It is important that we freeze the 2012 original budgets in preparation for 2013 budget planning and implementation. Adjustment budget transfers will still be allowed in the last quarter of the fiscal year, but there should be very little budget transfer activity from this point forward.

As a reminder, budget transfer training materials can be found on the WFS Blog at http://wfs.blogs.wesleyan.edu/ Offline budget transfer requests must be submitted to a fiscal manager and financialplanning@wesleyan.edu for approval.

If you have any questions, please email financialplanning@wesleyan.edu.

2. WB MASON CHARGES
Please double check the December and January WB Mason charges against your PCard activity. We have experienced technical problems with the feed to WFS which may have resulted in some duplicate charges to the Smartkey. If you find a duplicate charge please contact Susan Pavis at x2839 or spavis@wesleyan.edu.

3. DEPARTMENT DINING FORMS
Please contact Sherri Condon at x2437 to obtain the necessary dining forms to charge the cost to a department.

4. PURCHASING NEWS
Please see attached for Purchasing News related to copiers, Limousine and Taxi Vendors, and Hotel Rates.

5. INN AT MIDDLETOWN
The Inn at Middletown is now able to accept reservations via email. All departments should scan the Reservation Request Form and email reservation requests to innatmiddletown@ihrco.com. If space is available, you will receive a confirmation email from the Inn within 24 hours. If you don’t, or if you need to cancel or amend a reservation, contact the Inn directly at 860-854-6300. Be sure to indicate the name and email address where a final paid invoice should be forwarded to. All payments to the Inn should be by PCard.

If you have any questions, contact Tami Sabo at x2958.

SUBMISSIONS FOR FINANCE MONTHLY What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu