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Monthly Archive for August, 2012

August 2012

 

1. Year End – Accruals
2. Purchasing News – New Printing Vendor, Executive Valet, Courtyard by Marriott
3. Financial Planning – Robert Troyer
4. Accounts Payable – Labor Day Deadlines

1.YEAR END – PREPAIDS AND ACCRUALS

All prepaids and accruals have been adjusted for Fiscal 13 as follows:

PREPAIDS – These are items paid in Fiscal 12 but related to Fiscal 13 goods or services. You will notice Fiscal 13 charges to your budget with a Line Description beginning with PREPD and a Line Reference containing the initial voucher number.

ACCRUALS – These are items paid in Fiscal 13 but related to Fiscal 12 goods or services. You will notice a credit to the Fiscal 13 budget with a Line Description beginning with ACCRUAL. If the accrual was initiated from an invoice the invoice ID will be in the Line Reference. If it was initiated from an email and the invoice or receipts for payment are still pending please gather the documentation as soon as possible, complete the AP Voucher and Ad Hoc Susan Pavis at the end of workflow.

2. PURCHASING NEWS
Please see the attached document for important information related to a new printing vendor (Dupli Envelope and Graphics), Executive Valet Parking and The Courtyard by Marriott Hotel.

3. Financial Planning – Robert Troyer
We are pleased to announce that Robert Troyer ’12 has joined the Financial Planning Office as a Budget and Data Analyst.

4. Accounts Payable – Labor Day Deadlines
On Monday, September 3rd, the University will observe the Labor Day holiday. All Accounts Payable Vouchers that must be processed on Friday, September 7th, must be received in the Accounts Payable Inbox no later than Friday, August 31st at 4:00 pm. Keep in mind that Wesleyan’s net terms determine the payment date.

Please contact Tamara Harley at x2843 or Crystal Flores at x2842 with any questions.

SUBMISSIONS FOR FINANCE MONTHLY What topics would you like to see included in this monthly communication? Do you have a system tip you’d like to share? Finance Monthly will be e-mailed on a monthly basis. Items for inclusion are due five business days before the end of each month and can be submitted to finance@wesleyan.edu