December 2018

1. Campus Minimum Wage Increase
2. AP Holiday Deadlines
3. Payroll Holiday Deadlines
4. Sustainability Update
5. Purchasing News
6. Budget Reminders

Students brought forth a proposal to increase the campus minimum wage from $10.10 per hour to $11.00 per hour. The administration reviewed the proposal and agreed to increase the current minimum wage to $11.00 on January 1, 2019. Student help budgets will be adjusted to accommodate this increase for smartkeys in operating funds 100 and 104 based on actual student help spent in the prior two fiscal years (2017 and 2018). All non-operating funds will need to fund this increase from their own resources. The increase in campus minimum wage applies to all categories of employees including temps and hourly staff.

Due to the Holiday break, Monday, December 24th, 2018 through Tuesday, January 1st, 2019, our final AP check run for 2018 will be dated Friday, December 21st.
All vouchers required to be processed by December 21st must be in the Accounts Payable inbox by 4:00 p.m. on Monday, December 17th. Vouchers received by AP after this deadline will be paid in January 2019.
Checks marked hold for pick up for December 21st will be available after 3:00 p.m. on Thursday, December 20th. All checks must be picked up by noon on Friday, December 21st. Checks not picked up by this deadline will be mailed to the payee.
There will be no Accounts Payable check runs on December 28th, 2018 or January 4th, 2019.
The first AP check run for 2019 will be on Friday, January 11th for vouchers received in the Accounts Payable inbox by Monday, January 7th at 4:00pm.
**Please keep in mind that Wesleyan’s payment terms determine when a payment is made.
Thank you in advance for your cooperation in adhering to our processing schedule.
Please contact Tamara Harley at extension #2843 with any questions.

As a reminder to employees currently utilizing the Dependent Tuition Scholarship Benefit, please have your Spring 2018 tuition bill submitted to by December 14th if you would like it paid in December.
The Holiday break requires the payroll deadlines to be adjusted for pay dates of Dec 28th, and Jan 4, 2019. The Payroll office deadlines will be clearly noted on the holiday payroll email which will be distributed in early December.
In preparation for 2018 calendar year-end, please review your most recent earnings statement carefully. Verify your NAME (first, middle and last) is the same as printed on your social security card. Confirm that your mailing address is correct. Any changes that need to be reflected on your 2018 W-2 needs to be submitted to Payroll no later than Monday, Dec 17, 2018.
All employees are reminded to review both federal and state tax filing status. Your current status is listed on your earnings statement. As a reminder, “Married, but withhold at a higher single rate”, is taxed as “Single” status. If you are filing exempt for federal tax, remember to submit a new W4 form for 2019 by the deadline (2/15/2019) or your status will expire and revert to the highest withholding of single, zero.
If you have any tax questions, please seek the advice of a tax specialist.
W-4 forms are available on the Payroll web site, or you can come to the Payroll Office located at 212 College Street or email Our contact phone number is 860-685-2670.

Looking to distribute reusable Wesleyan water bottles at events? The Sustainability Office has 169 reusable bottles for sale at $1 each. If interested, let Jen Kleindienst ( know how many you would like and a smartkey to charge.

A reminder from the Sustainability Office to button up your offices before you leave on vacation this month.
• In buildings, set your heat to 60 degrees. In individual offices, turn heat off.
• Turn off the power strip for your computer/monitor.
• Turn off or unplug water coolers and coffee machines.
• When the last person leaves, turn all lights off.
• Have a safe, happy, and restful break!
Questions? Email Jen Kleindienst at

Please see attached Purchasing News for lots of Purchasing information.

Please be sure to check your financial reports so that you are on track in your budgets. Assuming consistent spending throughout the year, budgets should be 41.7% expended.