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Monthly Archive for December, 2019

December 2019

1. CTW OneSource
2. Holiday Deadlines
3. Purchasing News

1. CTW OneSource
Training
We are excited to offer various OneSource training videos. At this time they can be accessed here. Look for a new website in the near future.

Introduction

User Settings

Home

Menu

Buying

Approving

 

Receiving
Please remember to “Receive” the items in OneSource as soon as they are delivered. The vendor is waiting for payment and the University will not submit payment until the buyer tells us the items are received via OneSource.

WB Mason 
Beginning in January, users will no longer have the Department Charge option in the WB Mason website.
All WB Mason purchases should be done through the OneSource purchasing portal.

2. HOLIDAY DEADLINES
Accounts Payable
Due to the Holiday break, Tuesday, December 24, 2019 through Wednesday, January 1, 2020, our final AP check run for 2019 will be dated Friday, December 20. All vouchers required to be processed by December 20 must be in the Accounts Payable inbox by 4:00pm on Monday, December 16. Vouchers received by AP after this deadline will be paid in January 2020.

Checks marked hold for pick up for December 20 will be available after 3:00 p.m. on Thursday, December 19 and must be picked up by noon on Friday, December 20. Checks not picked up by this deadline will be mailed to the payee.

There will be no Accounts Payable check runs on December 27, 2019 or January 3, 2020. The first AP check run for 2020 will be on Friday, January 10 for vouchers received in the Accounts Payable inbox by Monday, January 6 at 4:00pm.

**Please keep in mind that Wesleyan’s payment terms determine when a payment is made.

Thank you in advance for your cooperation in adhering to our processing schedule.

Please contact Tamara Harley at extension #2843 or Crystal Flores at extension #2842 with any questions.

Payroll
Payroll Holiday Processing Schedule for submission of 2019 earnings to Payroll:

WEEKLY PAID EMPLOYEES

Pay Period End Date – Sunday, 12/15
Pay Date – Friday, 12/20
Due to Payroll – 12 Noon on Tuesday, 12/17

Pay Period End Date – Sunday, 12/22
Pay Date – Friday, 12/27
Due to Payroll – 12 Noon on Friday 12/20

Pay Period End Date – Sunday, 12/29
Pay Date – Friday, 1/3
Due to Payroll – 12 Noon on Friday 12/20 – (Estimate of Hours for 12/23-12/29)

SEMI-MONTHLY & MONTHLY PAID EMPLOYEES

Pay Period End Date – Tuesday, 12/31
Pay Date – Tuesday, 12/31
Due to Payroll – Noon on Thursday, 12/19

W-2’s –
Payroll is going green . Employees will be prompted when they access iPay to select to go paperless for the W-2. If a selection is not made, w-2’s will be printed and mailed. If your consent to go paperless occurs after the Dec 31st deadline, it will be effective for the next tax year.

If you have any questions, contact the payroll office at payroll@wesleyan.edu or call us at 860-685-2835.

3. PURCHASING NEWS
Please see the attached purchasing news.