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Monthly Archive for February, 2021

February 2021

1. Budget Transfers in WFS
2. Payments for the Services of a Foreign Individual
3. New Supplier Setup Procedures

1.BUDGET TRANSFERS IN WFS

The deadline for original budget transfers is Monday, March 15. It is important that we freeze the 2021 original budgets for 2022 budget planning. Adjustment budget transfers will still be allowed in the last quarter of the fiscal year, but there should be very little budget transfer activity from this point forward. As a reminder, budget transfer training materials can be found on the Finance website at http://www.wesleyan.edu/finance/traininglist.html. If you have any questions, please email financialplanning@wesleyan.edu.

 

2.PAYMENTS FOR THE SERVICES OF A FOREIGN INDIVIDUAL

Understanding that international cultural engagement fuels creativity, supports diplomacy, and enriches artistic offerings, it is crucial for both foreign visitors and Wesleyan to comply with U.S. immigration work restrictions and federal tax law.  Payments for the services of foreign individuals within the U.S. are highly regulated and non-compliance could jeopardize a visitor’s visa status and/or future visits to the U.S.  The University will only make payments for the services of individuals upon receiving proof of immigration and work eligibility, which must be presented prior to an activity.  To that end, it is extremely important to notify International Compensation and Taxation (ICT), at ict@wesleyan.edu, prior to signing an agreement or accepting the services of a foreign person or business.  Please see NRA Visitor Payment Checklist.

In addition to government restrictions and rules for visitors coming into the U.S., there are procedures and income tax withholding rules on payments to businesses and foreign individuals providing services outside the U.S.  Please contact ICT, ict@wesleyan.edu, with any questions.

3. NEW SUPPLIER SETUP PROCEDURES

Everything you need to setup a new WFS supplier is now in one place! We will no longer be accepting the New Vendor/Substitute W-9 Form. The supplier will complete the New Vendor Form and the IRS W-9.

Go to the New Supplier Setup webpage, to find detailed instructions and the required fillable forms.