1. Year End – Purchase orders and Prepaids
2. PCard Reconciliations
3. PaymentWorks Outreach
4. Community Contact List
Purchase Orders – We currently working to correct an issue that is occurring in certain gift accounts whereby a Fiscal 25 expense that was associated with a purchase order may be encumbering funds in Fiscal 26. This would have occurred if a supplier invoice was processed between 07/15/2025 and 07/22/2025, associated with a purchase order and charged to Fiscal 25. If you notice anything unusual related to this encumbrance, please contact Catherine Kost at ckost@wesleyan.edu.
Prepaids – most prepaid expenses have been reversed. There are some that are receiving budget errors that we are trying to resolve. If you are expecting a prepaid reversal and are not seeing it, please reach out to Craig Alling at calling@wesleyan.edu.
As a reminder, all cardholders are required to reconcile their transactions within 30 days of the transaction date by submitting an Expense Report or Procurement Card Verification with supporting documentation. Failure to reconcile transactions within 30 days can result in suspension or cancellation of cardholder privileges.
3. PAYMENTWORKS SUPPLIER OUTREACH
Response to the PaymentWorks supplier portal has been extremely positive and we appreciate all of your efforts and feedback. We will continue to streamline this process and instructions for suppliers through the rest of the calendar year, including a more simplified form for speakers and individuals.
The next phase of this project involves outreach to Workday suppliers that were in the system prior to PaymentWorks. A student worker project over the summer has been to send PaymentWorks invitations requesting registration and so far we have received a great response. This registration will provide additional security around any future payments we make. If you receive any questions related to this process from any of your suppliers, please encourage them to register and you can point them to additional information here. If they do not wish to register, or you do not anticipate any future payments to be made, please email Accounts Payable at aphelp@wesleyan.edu and their supplier record will be inactivated.
The following is a handy contact list for most of your finance needs.
