1. Year End – Budget Errors and Suspensions
2. PaymentWorks
3. Student Refund Bank Account
4. Mileage reimbursement
5. Purchasing News – Director of Purchasing and Procurement
The fiscal year end memo has been posted here. Keep an eye on the “Announcements” section of the Workday home screen for important reminders throughout year end.
Thank you for all of your efforts to date on a smooth year end. By now all accrual requests, payroll accounting adjustments and journal entry requests should be in. In addition, all Fiscal 26 expense reports should be submitted. Please continue to monitor the approval path of documents as all documents (supplier invoices, expense reports etc.) need to be fully approved by July 15.
Budget errors and Suspensions
All budget errors for in-progress transactions – including supplier invoices, journal entries, expense reports, procurement card verifications, and internal service delivery charges – must be resolved immediately.
Resolution Process:
1. Investigate the Error Type:
Warnings: These are informational; you may submit the transaction.
Failures: These indicate insufficient funds. You cannot charge more budget than the remaining balance in your worktags. You should run your dashboard or budget reports to verify remaining balances and review your worktag usage (including fund). Fund should populate automatically as long as worktags are entered left to right.
2. Escalation Path: If users are unable to resolve the error yourself, first contact the Cabinet Area Fiscal Manager (see below). If the Fiscal Manager requires further assistance, they should contact Financial Planning for unrestricted funds or Kim Savinelli for restricted funds.
3. No Unauthorized Overrides: Any request for a budget override submitted without prior authorization will be sent back to the user to follow the resolution process outlined above.
Cabinet Area Fiscal Managers:
Admission and Financial Aid -> Eileen DeVille
Academic Affairs** (see below)
Advancement -> Jen Jurgen
Auxiliary Services -> Michelle Myers-Brown
Communications -> Imelda Mongillo
Equity and Inclusion -> Willette Burnham-Williams (Ashly White, EA)
Finance -> Chris Olt
Gordon Career Center -> Sharon Castonguay
Human Resources -> Steven Dykeman
Information Technology (ITS) -> Dave Baird (Enisa D’Orio, AA)
Physical Plant, Rental Properties & Construction Services -> Josh Blodgett
President’s Office -> Heather Brooke
Student Affairs (excludes WSA) -> Rick Culliton
WSA -> Jen Cheng
WSA – Green Fund -> Jennifer Kleindienst
* Academic Affairs:
Grants in Support of Scholarship (GISOS) -> Joy Vodak
Athletics -> Jon DeAndrade -> Mark Hovey
CFA -> Drew Gray -> Mark Hovey
Continuing Studies -> Jay Mitchell -> Mark Hovey
JCCP -> Clifton Watson -> Mark Hovey
Library -> Nathan Mealey -> Mark Hovey
Study Abroad -> Emily Gorlewski -> Mark Hovey
Sustainability -> Jennifer Kleindienst -> Mark Hovey
WesPress -> Suzanna Tamminen -> Mark Hovey
WESU -> Benjamin Michael -> Mark Hovey
All Other Academic Affairs -> Mark Hovey
On Monday, July 13, the Paymentworks platform will be upgraded. Minimal changes are anticipated on the part of the initiator. However, the vendor experience will change significantly. Training materials located on the Finance Website will be updated to reflect the changes. However, the user interface also includes lots of help text directly on the screen. And example of that is here:
Additional information can also be found here.
The goal of these changes is to have one standard vendor profile across PaymentWorks institutions so, for example, if the banking information changes the vendor simply has to update one section and all the connected institutions will be notified.
3. NEW “STUDENT REFUNDS” BANK ACCOUNT IN WORKDAY
If you notice a new, unfamiliar bank account listed under your Payment Elections in Workday, don’t panic! We have automatically added a “dummy” bank account to all active and inactive student profiles.
Here is what you need to know:
Why was this added? This account is a technical requirement that allows our Student Accounts team to issue student refunds digitally via Concourse (a secure JPMorgan payment platform).
Does this affect my pay? No. This dummy account is strictly for Student Refunds. It is completely separate from, and will not affect, your Payroll or Expense Report payment elections.
Do I need to do anything? No action is required on your part. Please leave this account as-is so that if you ever need a student refund, it can be processed smoothly.
As of July 1, 2026 the mileage reimbursement rate has increased to 72.5 cents per mile.
Mileage reimbursement is allowed only for mileage traveled above your normal daily commute. Please provide justification of the mileage claimed in addition to the business reason for the claim.
Acceptable documentation could include the following:
• Print out from a mapping application (Google Maps, Mapquest, etc) showing origination, destination, and number of miles
• Mileage log showing origination, destination, and number of miles less normal daily commute.
• Comments provided in the “memo” field listing the origination and destination with the number of miles in the “quantity” field.
• Business reason is required.
5. PURCHASING NEWS – Director of Purchasing and Procurement
We are excited to announce that Catherine Kost has been promoted to Director of Purchasing and Procurement, filling the role left vacant upon Olga’s retirement.
Catherine joined us as an Associate Director nearly two and a half years ago. Since then, she has hit the ground running by mastering the technical landscapes of the department—including maintaining OneSource, leveraging AI, and successfully implementing Workday requisitions. Beyond her technical expertise, she spent the last two years working closely with Olga to hone her high-level negotiation and strategy skills. I hope you will all join me in congratulating Catherine as she takes our procurement functions into this exciting next chapter!
And, as usual, the Purchasing News continues. Please see attached Purchasing News for important information on year end, America to Go and more.