1. Month End Closings
2. Internal Service Deliveries
3. Minimum Wage
4. Amazon
5. Purchasing News
As noted in the previous newsletter, the months of July, August, September, and October have now been officially closed in Workday.
What does this mean for you?
– Financial balances for these months, when reporting by period, should no longer change.
– Any remaining or late transactions related to those months will now be posted in November, as November remains an open period.
At this time, we anticipate officially closing each month by the end of the following month. Some transaction types, such as payroll accounting adjustments, have tighter internal deadlines and we expect the closing timeline to shorten over time as we gather feedback and gain experience with this process.
Please continue to process all activity in a timely manner, including:
– Reviewing budget-to-actual reports for accuracy
– Reconciling procurement/expense card transactions and submitting expense reimbursements
– Reviewing payroll charges and requesting payroll accounting adjustments by the 15th business day of the following month
– Ensuring all deposits are recorded
– Reviewing outstanding requisitions
If you have any questions or concerns, please contact Valerie Nye at vnye@wesleyan.edu.
2. INTERNAL SERVICE DELIVERIES
Internal Service Deliveries (ISDs) are the Workday mechanism used to process interdepartmental chargebacks. We have been working closely with the initiators of these transactions to strengthen the ISD process, reduce budget-related issues, and ensure that transactions are submitted in a timely manner.
One change departments may notice is that, whenever possible, ISDs may now be initiated before a service is performed. Encouraging initiators to enter these transactions in advance helps confirm that sufficient budget is available, and it benefits departments by encumbering funds earlier in the process. While this may not be feasible for more complex transactions, you may begin seeing earlier initiation where appropriate.
A note on approvals:
ISDs route to the Cost Center Manager for approval from the first dollar. It is important that Cost Center Managers carefully review each transaction to verify the accuracy of the charges prior to approval. Initiators rely on this approval as confirmation that the charge is correct, and post-approval adjustments should rarely be needed.
Effective January 1, 2026, Connecticut’s state minimum wage will increase from $16.35 to $16.94 per hour. For unrestricted operating funds (excluding true cost centers), budgets for student help will be adjusted by December month-end to reflect this increase. The adjustment will be based on actual student wages incurred in fiscal year 2025. For restricted funds, the increase must be covered using their own resources.
Unless a special exception is granted, Amazon purchases should be made on the University’s Amazon business account accessed via OneSource on the Workday Requisition. This is important in order for the University not to incur sales tax charges where applicable.
Please see the attached Purchasing News for important information on Purchasing Consortiums, Workday and more. Purchasing is excited to add GovConnection to OneSource for easy, contract-priced tech purchasing. You’ll be able to shop a huge range of IT and AV items—all in one spot. A great new first stop for department tech buys.